Practice Principal, small architectural practice

Leads the practice's decisions on pursuing public-sector work and on the capability, tools and fees needed to deliver it under the BIM Mandate

Practice Principal: building a small practice's capability to win public BIM work

IncompleteDRAFT – working copy; not for client issue.

Full Scenario Record

The scenario

The Practice Principal leads a small architectural practice of 4 to 20 staff with limited experience of public-sector procurement and of delivering s. Its first target is a tender to lead the design team, including a building services engineering consultancy, for a €14 million extension and refurbishment of a post-primary school for an Education and Training Board. Under the CWMF the practice would be the lead appointed party, and the tender asks whether it will also take on the information management role. Within 12 months the principal needs to build proportionate capability: a costed plan, a compliant pre-appointment , a clear decision on that role, and a public project won and delivered.

What success looks like

You can win and deliver public-sector projects with BIM requirements, starting with the ETB school tender, by building proportionate capability in training, tools and processes. You can lead the design team as lead appointed party, with a compliant pre-appointment and a clear decision on the information role.

Activity flow diagram

Diagram

Scenario Infographic

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Start / EndStageDecisionConditional path

Activity Flow Diagram AFD.gen.rbs-dr-irl-d-2e07bf0w.V1.0. A draft provided as a template to change and customise as needed.

Explore the flow by stage

7 stages · 1 decision with 3 options

Choose a stage to see what each party does in it, the hand-offs between them and any decision that follows. A decision's options are listed under it. The hand-off numbers match the numbered arrows on the diagram.

Stage 1: Assess CWMF BIM mandate readiness

Practice Principal, small architectural practice

The Practice Principal confirms that the CWMF BIM requirements apply to design teams on public works projects over €5 million from 1 July 2026, so they apply to the €14 million school tender, and sets out the practice's business case and capacity to enter this market.

Responsible: Practice Principal

Who does what at this stage

Practice Principal, small architectural practice
The role
Carries out stage 1
Assess CWMF BIM mandate readiness
Appointing party (client)
ISO 19650 party
No part in this stage.
Appointed party (building services consultancy)
ISO 19650 party
No part in this stage.

No part in this stage: Appointing party (client), Appointed party (building services consultancy).

Hand-offs at this stage

No hand-offs at this stage.

Checklist

0 of 8 ticked

Stage 4: Formulate practice BIM implementation plan

Practice Principal, small architectural practice

Develop a costed Practice BIM implementation and resourcing plan covering targeted staff training, software licensing, and fee adjustments for the lead appointed party role.

Responsible: Practice Principal

Who does what at this stage

Practice Principal, small architectural practice
The role
Carries out stage 4
Formulate practice BIM implementation plan
Then decides: Will the practice take on the design-team-lead information role?
Appointing party (client)
ISO 19650 party
No part in this stage.
Appointed party (building services consultancy)
ISO 19650 party
No part in this stage.

No part in this stage: Appointing party (client), Appointed party (building services consultancy).

Hand-offs at this stage

No hand-offs at this stage.

Decision: Will the practice take on the design-team-lead information role?

After stage 4: Formulate practice BIM implementation plan. One option applies. Marks show how well each option meets a criterion. They are not scores, and they are not added up or ranked.

Each option against each criterion, with its mark and the reason for it.
Criterion	Option 4.1Yes, within a standard, proportionate scope	Option 4.2Yes, supported by a specialist sub-consultant	Option 4.3No, the client resources the role directly
In-house capability and capacityDoes the practice possess sufficient internal competency and staff capacity to undertake the information management function? Evidence: E1 Employ suitably graded and competent personnel; E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants; E8 Appoint capable design team sub-consultants meeting CWMF BIM competency requirements; E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments Employ suitably graded and competent personnel · Action Statement · Verified The correct appointment of suitably graded and competent personnel See the full evidence entry Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review See the full evidence entry Appoint capable design team sub-consultants meeting CWMF BIM competency requirements · Action Statement · Verified The lead appointed party shall review and confirm the BIM execution plan prepared in 5.3.2, in consultation with each task team. This shall include a review and confirmation of the resources (both human and technical) to be deployed during the appointment, and testing of the technical approach to be used during information exchange. The lead appointed party shall communicate the BIM execution plan to all appointed parties, shall keep it under review during the lead appointed party's appointment 5.3.1 Nominate individuals to undertake the information management function › 5.4 Information management process – Appointment › 5.4.1 Confirm the delivery team's BIM execution plan See the full evidence entry Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function See the full evidence entry	Depends Requires staff upskilling and dedicated hours that may stretch small architectural team capacity. Evidence: E1 Employ suitably graded and competent personnel; E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants Employ suitably graded and competent personnel · Action Statement · Verified The correct appointment of suitably graded and competent personnel See the full evidence entry Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review See the full evidence entry	Strong Supplements practice capacity with specialist technical capability under a defined scope of services. Evidence: E8 Appoint capable design team sub-consultants meeting CWMF BIM competency requirements; E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants; E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments Appoint capable design team sub-consultants meeting CWMF BIM competency requirements · Action Statement · Verified The lead appointed party shall review and confirm the BIM execution plan prepared in 5.3.2, in consultation with each task team. This shall include a review and confirmation of the resources (both human and technical) to be deployed during the appointment, and testing of the technical approach to be used during information exchange. The lead appointed party shall communicate the BIM execution plan to all appointed parties, shall keep it under review during the lead appointed party's appointment 5.3.1 Nominate individuals to undertake the information management function › 5.4 Information management process – Appointment › 5.4.1 Confirm the delivery team's BIM execution plan See the full evidence entry Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review See the full evidence entry Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function See the full evidence entry	Strong Removes the burden of staffing the overarching information management function internally.
Fee recovery and overhead riskCan the additional information management overheads be recovered reliably within CWMF fee arrangements? Evidence: E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function See the full evidence entry Formulate project fee structures accounting for information management overheads · Action Statement · Verified The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function See the full evidence entry	Strong Retains all allocated information management fee allowance within the practice. Evidence: E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function See the full evidence entry Formulate project fee structures accounting for information management overheads · Action Statement · Verified The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function See the full evidence entry	Depends Practice must ensure sub-consultant costs do not exceed negotiated CWMF fee allocations. Evidence: E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function See the full evidence entry Formulate project fee structures accounting for information management overheads · Action Statement · Verified The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function See the full evidence entry	Weak Foregoes additional information management fees, limiting fee adjustment opportunities under CWMF. Evidence: E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function See the full evidence entry Formulate project fee structures accounting for information management overheads · Action Statement · Verified The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function See the full evidence entry
Probity and conflict managementDoes the arrangement maintain appropriate probity and avoid conflicts of interest across delivery roles? Evidence: E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments; E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function See the full evidence entry Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review See the full evidence entry	Strong Keeps the lead appointed party information management function strictly within the practice organisation. Evidence: E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function See the full evidence entry	Strong Establishes a clear sub-appointment scope while maintaining lead appointed party oversight. Evidence: E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants; E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review See the full evidence entry Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function See the full evidence entry	Depends Requires coordination to align client-managed responsibilities and prevent operational overlap. Evidence: E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function See the full evidence entry

Option 4.1
Yes, within a standard, proportionate scope
- Option 4.1: Agree a proportionate information role and fee
Rejoins at stage 5: Prepare the tender response and pre-appointment BEP.
In-house capability and capacity
DependsRequires staff upskilling and dedicated hours that may stretch small architectural team capacity.
Evidence: E1 Employ suitably graded and competent personnel; E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants
Employ suitably graded and competent personnel · Action Statement · Verified
The correct appointment of suitably graded and competent personnel
See the full evidence entry
Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review
See the full evidence entry
Fee recovery and overhead risk
StrongRetains all allocated information management fee allowance within the practice.
Evidence: E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads
Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified
The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
See the full evidence entry
Formulate project fee structures accounting for information management overheads · Action Statement · Verified
The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
See the full evidence entry
Probity and conflict management
StrongKeeps the lead appointed party information management function strictly within the practice organisation.
Evidence: E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments
Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified
The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function
See the full evidence entry
Consequences
- The practice captures the entire information management fee margin but bears full operational resourcing risks.
  Evidence: E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads
  - Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified
    The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
    See the full evidence entry
  - Formulate project fee structures accounting for information management overheads · Action Statement · Verified
    The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
    See the full evidence entry
- Internal staff must be trained and deployed to meet ISO 19650 lead appointed party functions.
  Evidence: E6 Align staff qualifications and CPD programmes with recognised BIM and ISO 19650 standards; E7 Lead training, mentoring, and capability building; E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants
  - Align staff qualifications and CPD programmes with recognised BIM and ISO 19650 standards · Action Statement · Verified
    | Applicable Industry standards | Titles | Version | Clause/Sections | | I.S. ISO 19650-1 | Organization and digitization of information about buildings and civil engineering works, including building information modelling -- Information management using building information modelling: Concepts and principles | 2018 | | | I.S. ISO 19650-2 | Organization and digitization of information about buildings and civil engineering works, including building information modelling -- Information management Instruction › Supporting Information
    See the full evidence entry
  - Lead training, mentoring, and capability building · Action Statement · Verified
    Lead training, mentoring, and capability building across projects and teams, fostering a culture of digital excellence.
    See the full evidence entry
  - Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review
    See the full evidence entry
Evidence: E1 Employ suitably graded and competent personnel; E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants; E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads; E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments; E6 Align staff qualifications and CPD programmes with recognised BIM and ISO 19650 standards; E7 Lead training, mentoring, and capability building
- Employ suitably graded and competent personnel · Action Statement · Verified
  The correct appointment of suitably graded and competent personnel
  See the full evidence entry
- Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review
  See the full evidence entry
- Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified
  The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
  See the full evidence entry
- Formulate project fee structures accounting for information management overheads · Action Statement · Verified
  The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
  See the full evidence entry
- Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified
  The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function
  See the full evidence entry
- Align staff qualifications and CPD programmes with recognised BIM and ISO 19650 standards · Action Statement · Verified
  | Applicable Industry standards | Titles | Version | Clause/Sections | | I.S. ISO 19650-1 | Organization and digitization of information about buildings and civil engineering works, including building information modelling -- Information management using building information modelling: Concepts and principles | 2018 | | | I.S. ISO 19650-2 | Organization and digitization of information about buildings and civil engineering works, including building information modelling -- Information management Instruction › Supporting Information
  See the full evidence entry
- Lead training, mentoring, and capability building · Action Statement · Verified
  Lead training, mentoring, and capability building across projects and teams, fostering a culture of digital excellence.
  See the full evidence entry
Option 4.2
Yes, supported by a specialist sub-consultant
- Option 4.2: Appoint a specialist information sub-consultant
Rejoins at stage 5: Prepare the tender response and pre-appointment BEP.
In-house capability and capacity
StrongSupplements practice capacity with specialist technical capability under a defined scope of services.
Evidence: E8 Appoint capable design team sub-consultants meeting CWMF BIM competency requirements; E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants; E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments
Appoint capable design team sub-consultants meeting CWMF BIM competency requirements · Action Statement · Verified
The lead appointed party shall review and confirm the BIM execution plan prepared in 5.3.2, in consultation with each task team. This shall include a review and confirmation of the resources (both human and technical) to be deployed during the appointment, and testing of the technical approach to be used during information exchange. The lead appointed party shall communicate the BIM execution plan to all appointed parties, shall keep it under review during the lead appointed party's appointment 5.3.1 Nominate individuals to undertake the information management function › 5.4 Information management process – Appointment › 5.4.1 Confirm the delivery team's BIM execution plan
See the full evidence entry
Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review
See the full evidence entry
Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified
The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function
See the full evidence entry
Fee recovery and overhead risk
DependsPractice must ensure sub-consultant costs do not exceed negotiated CWMF fee allocations.
Evidence: E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads
Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified
The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
See the full evidence entry
Formulate project fee structures accounting for information management overheads · Action Statement · Verified
The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
See the full evidence entry
Probity and conflict management
StrongEstablishes a clear sub-appointment scope while maintaining lead appointed party oversight.
Evidence: E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants; E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments
Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review
See the full evidence entry
Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified
The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function
See the full evidence entry
Consequences
- Reduces internal delivery risk while requiring formal subcontract management and fee apportionment.
  Evidence: E8 Appoint capable design team sub-consultants meeting CWMF BIM competency requirements; E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants
  - Appoint capable design team sub-consultants meeting CWMF BIM competency requirements · Action Statement · Verified
    The lead appointed party shall review and confirm the BIM execution plan prepared in 5.3.2, in consultation with each task team. This shall include a review and confirmation of the resources (both human and technical) to be deployed during the appointment, and testing of the technical approach to be used during information exchange. The lead appointed party shall communicate the BIM execution plan to all appointed parties, shall keep it under review during the lead appointed party's appointment 5.3.1 Nominate individuals to undertake the information management function › 5.4 Information management process – Appointment › 5.4.1 Confirm the delivery team's BIM execution plan
    See the full evidence entry
  - Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review
    See the full evidence entry
- Demands clear scope definition and probity monitoring for the appointed specialist party.
  Evidence: E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants; E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments
  - Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review
    See the full evidence entry
  - Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified
    The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function
    See the full evidence entry
Evidence: E8 Appoint capable design team sub-consultants meeting CWMF BIM competency requirements; E2 Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants; E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments; E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads
- Appoint capable design team sub-consultants meeting CWMF BIM competency requirements · Action Statement · Verified
  The lead appointed party shall review and confirm the BIM execution plan prepared in 5.3.2, in consultation with each task team. This shall include a review and confirmation of the resources (both human and technical) to be deployed during the appointment, and testing of the technical approach to be used during information exchange. The lead appointed party shall communicate the BIM execution plan to all appointed parties, shall keep it under review during the lead appointed party's appointment 5.3.1 Nominate individuals to undertake the information management function › 5.4 Information management process – Appointment › 5.4.1 Confirm the delivery team's BIM execution plan
  See the full evidence entry
- Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review
  See the full evidence entry
- Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified
  The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function
  See the full evidence entry
- Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified
  The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
  See the full evidence entry
- Formulate project fee structures accounting for information management overheads · Action Statement · Verified
  The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
  See the full evidence entry
Option 4.3
No, the client resources the role directly
- Option 4.3: Work with the client-resourced information role
Rejoins at stage 5: Prepare the tender response and pre-appointment BEP.
In-house capability and capacity
StrongRemoves the burden of staffing the overarching information management function internally.
Fee recovery and overhead risk
WeakForegoes additional information management fees, limiting fee adjustment opportunities under CWMF.
Evidence: E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads
Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified
The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
See the full evidence entry
Formulate project fee structures accounting for information management overheads · Action Statement · Verified
The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
See the full evidence entry
Probity and conflict management
DependsRequires coordination to align client-managed responsibilities and prevent operational overlap.
Evidence: E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments
Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified
The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function
See the full evidence entry
Consequences
- Minimises practice resourcing overheads while conceding digital coordination control to the client team.
- Eliminates practice liability for appointing party information management duties.
  Evidence: E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments
  - Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified
    The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function
    See the full evidence entry
Evidence: E3 Align fee structures and resourcing models to cover information management obligations under CWMF.; E4 Formulate project fee structures accounting for information management overheads; E5 Include Information Management and BIM requirements in sub-consultant tender documentation and appointments
- Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified
  The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
  See the full evidence entry
- Formulate project fee structures accounting for information management overheads · Action Statement · Verified
  The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
  See the full evidence entry
- Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified
  The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function
  See the full evidence entry

Checklist

0 of 8 ticked

Stage 5: Prepare the tender response and pre-appointment BEP

Practice Principal, small architectural practice

Direct the preparation of a competitive public tender submission, with a compliant pre-appointment BIM Execution Plan that reflects the information role the practice has decided to take and shows its capability to coordinate the design team under CWMF requirements.

Responsible: Practice Principal

Who does what at this stage

Practice Principal, small architectural practice
The role
Carries out stage 5
Prepare the tender response and pre-appointment BEP
- Sends 2: Tender response with pre-appointment BEP to Appointing party (client) (submit)
- Receives 1: Invitation to tender with the EIR from Appointing party (client) (issue)
Appointing party (client)
ISO 19650 party
- Sends 1: Invitation to tender with the EIR to Practice Principal, small architectural practice (issue)
- Receives 2: Tender response with pre-appointment BEP from Practice Principal, small architectural practice (submit)
Appointed party (building services consultancy)
ISO 19650 party
No part in this stage.

No part in this stage: Appointed party (building services consultancy).

Hand-offs at this stage

1Invitation to tender with the EIR
From
Appointing party (client)
To
Practice Principal, small architectural practice
Hand-off
Issue
2Tender response with pre-appointment BEP
From
Practice Principal, small architectural practice
To
Appointing party (client)
Hand-off
Submit

Hand-offs at stage 5: who hands what to whom. The numbers match the arrows on the diagram.
No.	From	To	Hand-off	Item
1	Appointing party (client)	Practice Principal, small architectural practice	Issue	Invitation to tender with the EIR
2	Practice Principal, small architectural practice	Appointing party (client)	Submit	Tender response with pre-appointment BEP

Checklist

0 of 8 ticked

Stage 6: Deliver design information to the agreed BEP

Practice Principal, small architectural practice

On appointment, mobilise the design team, confirm the BIM Execution Plan and delivery plans, and produce, check and share design information through the common data environment at each CWMF stage, with proportionate effort.

Responsible: Practice Principal

Who does what at this stage

Practice Principal, small architectural practice
The role
Carries out stage 6
Deliver design information to the agreed BEP
- Sends 5: Design information model for acceptance to Appointing party (client) (submit)
- Receives 3: Appointment as design team lead from Appointing party (client) (approve)
- Receives 4: Building services BEP input and TIDP from Appointed party (building services consultancy) (submit)
Appointing party (client)
ISO 19650 party
- Sends 3: Appointment as design team lead to Practice Principal, small architectural practice (approve)
- Receives 5: Design information model for acceptance from Practice Principal, small architectural practice (submit)
Appointed party (building services consultancy)
ISO 19650 party
- Sends 4: Building services BEP input and TIDP to Practice Principal, small architectural practice (submit)

Hand-offs at this stage

3Appointment as design team lead
From
Appointing party (client)
To
Practice Principal, small architectural practice
Hand-off
Approve
4Building services BEP input and TIDP
From
Appointed party (building services consultancy)
To
Practice Principal, small architectural practice
Hand-off
Submit
5Design information model for acceptance
From
Practice Principal, small architectural practice
To
Appointing party (client)
Hand-off
Submit

Hand-offs at stage 6: who hands what to whom. The numbers match the arrows on the diagram.
No.	From	To	Hand-off	Item
3	Appointing party (client)	Practice Principal, small architectural practice	Approve	Appointment as design team lead
4	Appointed party (building services consultancy)	Practice Principal, small architectural practice	Submit	Building services BEP input and TIDP
5	Practice Principal, small architectural practice	Appointing party (client)	Submit	Design information model for acceptance

Checklist

0 of 8 ticked

Stage 7: Review the project outcome and refine capability

Practice Principal, small architectural practice

Review tender results, client feedback and delivery performance on the public project, and embed the lessons into practice workflows, fees and future bids.

Responsible: Practice Principal

Who does what at this stage

Practice Principal, small architectural practice
The role
Carries out stage 7
Review the project outcome and refine capability
- Receives 6: Rejected: amend and resubmit from Appointing party (client) (reject)
- Receives 7: Tender result and client feedback from Appointing party (client) (inform)
Appointing party (client)
ISO 19650 party
- Sends 6: Rejected: amend and resubmit to Practice Principal, small architectural practice (reject)
- Sends 7: Tender result and client feedback to Practice Principal, small architectural practice (inform)
Appointed party (building services consultancy)
ISO 19650 party
No part in this stage.

No part in this stage: Appointed party (building services consultancy).

Hand-offs at this stage

6Rejected: amend and resubmit
From
Appointing party (client)
To
Practice Principal, small architectural practice
Hand-off
Reject, returns to stage 6: Deliver design information to the agreed BEP
7Tender result and client feedback
From
Appointing party (client)
To
Practice Principal, small architectural practice
Hand-off
Inform

Hand-offs at stage 7: who hands what to whom. The numbers match the arrows on the diagram.
No.	From	To	Hand-off	Item
6	Appointing party (client)	Practice Principal, small architectural practice	RejectReturns to stage 6: Deliver design information to the agreed BEP	Rejected: amend and resubmit
7	Appointing party (client)	Practice Principal, small architectural practice	Inform	Tender result and client feedback

Checklist

0 of 5 ticked

Evidence for the flow

E1
Employ suitably graded and competent personnel · Action Statement · Verified
The correct appointment of suitably graded and competent personnel
See the full evidence entry
E2
Specify information management requirements in the tender documents and appointments the practice issues to its sub-consultants · Action Statement · Suggested – review
See the full evidence entry
E3
Align fee structures and resourcing models to cover information management obligations under CWMF. · Action Statement · Verified
The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
See the full evidence entry
E4
Formulate project fee structures accounting for information management overheads · Action Statement · Verified
The information management function response informs the appointing party who (named individual) will be responsible for information management during the project. This will include the lead appointed party and known task team's information manager at pre-appointment. At appointment all task team's information manager should be included. The response shall demonstrate that the proposed individual is competent to perform the function. This also gives the delivery team clarity about the allocation6.2 Information management function
See the full evidence entry
E5
Include Information Management and BIM requirements in sub-consultant tender documentation and appointments · Action Statement · Verified
The prospective lead appointed party shall have regard to the effective management of information throughout the appointment by nominating individuals from within its own organization to undertake the information management function on behalf of the lead appointed party. Alternatively, the prospective lead appointed party can appoint a prospective appointed party or third party to undertake all or part of the information management function, in which case, the lead appointed party shall establis5.3 Information management process – Tender response › 5.3.1 Nominate individuals to undertake the information management function
See the full evidence entry
E6
Align staff qualifications and CPD programmes with recognised BIM and ISO 19650 standards · Action Statement · Verified
| Applicable Industry standards | Titles | Version | Clause/Sections | | I.S. ISO 19650-1 | Organization and digitization of information about buildings and civil engineering works, including building information modelling -- Information management using building information modelling: Concepts and principles | 2018 | | | I.S. ISO 19650-2 | Organization and digitization of information about buildings and civil engineering works, including building information modelling -- Information management Instruction › Supporting Information
See the full evidence entry
E7
Lead training, mentoring, and capability building · Action Statement · Verified
Lead training, mentoring, and capability building across projects and teams, fostering a culture of digital excellence.
See the full evidence entry
E8
Appoint capable design team sub-consultants meeting CWMF BIM competency requirements · Action Statement · Verified
The lead appointed party shall review and confirm the BIM execution plan prepared in 5.3.2, in consultation with each task team. This shall include a review and confirmation of the resources (both human and technical) to be deployed during the appointment, and testing of the technical approach to be used during information exchange. The lead appointed party shall communicate the BIM execution plan to all appointed parties, shall keep it under review during the lead appointed party's appointment 5.3.1 Nominate individuals to undertake the information management function › 5.4 Information management process – Appointment › 5.4.1 Confirm the delivery team's BIM execution plan
See the full evidence entry

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Key actions

Open an Action Statement in the Record using its link icon. Each opens in a new tab.

Overall action

Develop the practice's capability to win and deliver public-sector s

Manage assurance of the 's information against and the CWMF s
Regularly check project design information quality against agreed information standards
Select individuals whose qualifications reflect structured learning outcomes aligned with implementation, OpenBIM principles and asset lifecycle
Verify information deliverable quality prior to project exchange and formal submission
Support the national adoption of the series
Appoint capable design team sub-consultants meeting CWMF requirements

1 headline and 38 detailed Action Statements are recorded. 6 key detailed actions are shown here, with accepted actions first. Read all Action Statements in the Full Scenario Record (opens in a new tab)

What this role works with

Information Uses recorded for this scenario. Review their suitability for the intended organisation and project.

Uses, Artefacts, and Tools6 items

1Information delivery risk assessment
2Exchange Information Requirements (EIR)
3Information Manager Role Profiles Benchmark
4Pre-appointment BIM Execution Plan (BEP)
5Capability and capacity assessment summary
6CWMF BIM Requirements and Capital Works Guidance

How the scenario unfolds

7 stages · 1 decision with 3 options

Open a stage to see its activities and decisions. Guidance links open the matching section of the Record in a new tab.

Does the mandate apply?

Ireland – CWMF / Public Works. Applies

Design team (lead appointed / appointed parties) on a public works project: the CWMF milestone in force at the 22/10/2026 commencement (over €5m, effective 01/07/2026) covers this project.

Source: CWMF – Public Sector BIM Adoption Timeline. https://cwmf.gov.ie/en/resources/bim/public-sector-bim-adoption-timeline/

Build Digital materials

The material selection and source metadata recorded for this issue. Proposed uses explain how each material supports the workflow; source availability may change.

Supporting materials

MaterialIrish BIM Mandate Project Assessor ToolBuild Digital

Form for assessing the applicability of Irish BIM mandate requirements to a project.

Tool · XLSX

Evaluate whether public project tenders trigger the mandatory Irish BIM requirements under the CWMF timeline.

Directly supports the Practice Principal at the initial qualification stage to determine whether the €14m school tender is subject to mandatory public BIM requirements.

Assess CWMF BIM mandate readiness CWMF Mandate Readiness and Commercial Strategy

MaterialRoadmap for BIM Adoption and ImplementationBuild Digital

This roadmap sets out a clear, practical approach for organisations to adopt and implement Information Management and Building Information Modelling (BIM) in line with ISO 19650 and the Capital Works Management Framework (CWMF). It provides a phased pathway from early capability to advanced capability, showing how organisations can progressively build skills, processes, and digital workflows while meeting the requirements of the Irish BIM mandate. The roadmap aligns organisational change with project-level delivery, emphasising the foundations of people, process, and technology, and the importance of collaboration, governance, and continuous improvement. Overall, it supports organisations in moving from basic information management to fully integrated, data-driven delivery that delivers long-term value across the asset lifecycle.

Roadmap · PDF

Provide a phased adoption roadmap for progressive development of people, process, and technology capabilities in line with CWMF.

Enables small architectural practices to establish a proportionate, step-by-step organizational pathway towards meeting public-sector BIM requirements without excessive upfront burden.

Assess CWMF BIM mandate readiness Establish practice BIM governance and protocols Formulate practice BIM implementation plan CWMF Mandate Readiness and Commercial Strategy Practice Digital Auditing and ISO 19650 Governance

Included resources

Information Management / BIM Adopt and Implement Roadmap · primary · PDF

MaterialInformation Management (BIM) Adoption StrategyBuild Digital

This adoption strategy provides a structured approach for organisations to plan, govern and deliver Information Management and BIM adoption. It aligns leadership intent, objectives, actions and measurable outcomes so that people, processes and technology can develop in a coordinated, proportionate way.

Strategy · XLSX

Structure leadership intent, measurable objectives, and digital adoption actions across the practice.

Guides the Practice Principal in formulating an executive strategy that aligns business goals, resourcing, and digital investment.

Establish practice BIM governance and protocols Formulate practice BIM implementation plan CWMF Mandate Readiness and Commercial Strategy Practice Digital Auditing and ISO 19650 Governance

Included resources

Information Management (BIM) Adoption Strategy · primary · XLSX

MaterialTechnology Evaluation MethodologyBuild Digital

This technology evaluation method provides a structured and transparent approach for assessing digital tools that support Information Management and Building Information Modelling (BIM). It establishes consistent criteria for evaluating functionality, interoperability, usability, compliance with standards such as ISO 19650, and alignment with organisational needs. The method supports objective comparison, informed decision-making, and proportionate investment, ensuring that technology acts as an enabler of defined processes rather than a driver in itself. Overall, it helps organisations select and implement technology solutions that are fit for purpose, scalable, and supportive of long-term Information Management / BIM adoption and continuous improvement.

Protocol · XLSX

Establish objective criteria to assess software and Common Data Environment tools for ISO 19650 compliance and organisational fit.

Assists the practice during the systems audit to evaluate current software authoring tools and select proportionate CDE platforms without over-investing.

Audit practice capability against ISO 19650 Formulate practice BIM implementation plan Practice Digital Auditing and ISO 19650 Governance

Included resources

BIM Technology Evaluation Methodology · primary · XLSX

MaterialProject Information Standard – File NamingBuild Digital

This project information standard provides spreadsheet templates and guidance for naming project information in accordance with the Irish National Annex to ISO 19650-2. The support includes the core file-naming workbook, a hyperlink checker, a presentation and a demonstration.

Standard · XLSX

Provide standard spreadsheet templates and rules for container naming conforming to the Irish National Annex to ISO 19650-2.

Supplies concrete, ready-to-use templates for defining practice naming conventions and performing automated verification checks on design deliverables.

Establish practice BIM governance and protocols Deliver design information to the agreed BEP Practice Digital Auditing and ISO 19650 Governance Design Delivery Assurance, Coordination, and Continuous Improvement

Included resources

Project Information Standard – File Naming · primary · XLSX

MaterialInformation Manager (BIM) Role ProfilesBuild Digital

This report defines Information Manager (BIM) role profiles for the Irish built-environment sector. It supports the development of the digital capability needed for more transparent, consistent and long-term infrastructure delivery.

Report · PDF

Define standard competency profiles and task allocations for the Information Manager function.

Assists the Practice Principal in clarifying the Lead Appointed Party information management duties, evaluating whether to assign them in-house or appoint a specialist sub-consultant.

Audit practice capability against ISO 19650 Establish practice BIM governance and protocols dtl-standard-scope dtl-specialist-support Practice Digital Auditing and ISO 19650 Governance Delivery Resourcing, Sub-consultant Procurement, and BEP Formulation

Included resources

Information Manager (BIM) Role Profiles · primary · PDF

MaterialInformation Management Plan – Delivery TeamBuild Digital

This delivery-team information management plan provides tenderers with a structured set of templates for responding to a project tender in line with ISO 19650. It covers the delivery team’s information-management function, delivery strategy objectives, federation approach, responsibilities, acceptance criteria, capability, mobilisation and risk planning.

Plan · XLSX

Provide delivery-team templates for structuring tender responses, capability assessments, and pre-appointment BIM Execution Plans in accordance with ISO 19650.

Serves as the foundational template for assembling the pre-appointment BEP, delivery strategy, and federation procedures for the public school tender submission.

Prepare the tender response and pre-appointment BEP dtl-standard-scope Delivery Resourcing, Sub-consultant Procurement, and BEP Formulation

Included resources

Information Management Plan – Delivery Team · primary · XLSX

MaterialProcess Workflows CWMF to ISO 19650-2Build Digital

This support presents the CWMF-to-ISO 19650-2 process workflows, including the Stage (i) feasibility study and preliminary report workflow. It is published as a single PDF support for information-management activities across appointing and appointed parties.

Workflow · PDF

Map information management workflows from CWMF stages to ISO 19650-2 delivery-phase activities.

Offers clear guidance for structuring information exchange gates, coordinating the multidisciplinary design team, and maintaining CWMF compliance through design development.

Assess CWMF BIM mandate readiness Prepare the tender response and pre-appointment BEP Deliver design information to the agreed BEP CWMF Mandate Readiness and Commercial Strategy Design Delivery Assurance, Coordination, and Continuous Improvement

Included resources

Process Workflows CWMF to ISO 19650-2 · primary · PDF

#	Stage	Summary	Responsible
1	Assess CWMF BIM mandate readiness	The Practice Principal confirms that the CWMF BIM requirements apply to design teams on public works projects over €5 million from 1 July 2026, so they apply to the €14 million school tender, and sets out the practice's business case and capacity to enter this market.	Practice Principal
2	Audit practice capability against ISO 19650	Evaluate current architectural workflows, software tooling, and staff competencies against the RIAI BIM Pack 2 and the ISO 19650 series to identify critical capability gaps.	Practice Principal
3	Establish practice BIM governance and protocols	Define the practice's information management strategy, with standard naming conventions, quality assurance protocols and team roles, so it can meet the CWMF BIM requirements as design team lead on the school project.	Practice Principal
4	Formulate practice BIM implementation plan	Develop a costed Practice BIM implementation and resourcing plan covering targeted staff training, software licensing, and fee adjustments for the lead appointed party role.	Practice Principal
5	Prepare the tender response and pre-appointment BEP	Direct the preparation of a competitive public tender submission, with a compliant pre-appointment BIM Execution Plan that reflects the information role the practice has decided to take and shows its capability to coordinate the design team under CWMF requirements.	Practice Principal
6	Deliver design information to the agreed BEP	On appointment, mobilise the design team, confirm the BIM Execution Plan and delivery plans, and produce, check and share design information through the common data environment at each CWMF stage, with proportionate effort.	Practice Principal
7	Review the project outcome and refine capability	Review tender results, client feedback and delivery performance on the public project, and embed the lessons into practice workflows, fees and future bids.	Practice Principal

The scenario

Activity flow diagram

Explore the flow by stage

Stage 1: Assess CWMF BIM mandate readiness

Who does what at this stage

Hand-offs at this stage

Checklist

Stage 2: Audit practice capability against ISO 19650

Who does what at this stage

Hand-offs at this stage

Checklist

Stage 3: Establish practice BIM governance and protocols

Who does what at this stage

Hand-offs at this stage

Checklist

Stage 4: Formulate practice BIM implementation plan

Who does what at this stage

Hand-offs at this stage

Decision: Will the practice take on the design-team-lead information role?

Checklist

Option 4.1: Agree a proportionate information role and fee

Who does what at this stage

Hand-offs at this stage

Checklist

Option 4.2: Appoint a specialist information sub-consultant

Who does what at this stage

Hand-offs at this stage

Checklist

Option 4.3: Work with the client-resourced information role

Who does what at this stage

Hand-offs at this stage

Stage 5: Prepare the tender response and pre-appointment BEP

Who does what at this stage

Hand-offs at this stage

Checklist

Stage 6: Deliver design information to the agreed BEP

Who does what at this stage

Hand-offs at this stage

Checklist

Stage 7: Review the project outcome and refine capability

Who does what at this stage

Hand-offs at this stage

Checklist

Evidence for the flow

Key actions

What this role works with

How the scenario unfolds

1Assess CWMF BIM mandate readiness

2Audit practice capability against ISO 19650

3Establish practice BIM governance and protocols

4Formulate practice BIM implementation plan

Will the practice take on the design-team-lead information role?

5Prepare the tender response and pre-appointment BEP

6Deliver design information to the agreed BEP

7Review the project outcome and refine capability

Does the mandate apply?

Ireland – CWMF / Public Works. Applies

Build Digital materials

Supporting materials

Included resources

Included resources

Included resources

Included resources

Included resources

Included resources

Included resources

Persona and scenario

What success looks like

Case study (fictional)

Aoife's First Public BIM Tender: A School Extension Case Study

Open questions

Activity flow diagram

Explore the flow by stage

Stage 1: Assess CWMF BIM mandate readiness

Who does what at this stage

Hand-offs at this stage

Stage 2: Audit practice capability against ISO 19650

Who does what at this stage

Hand-offs at this stage

Stage 3: Establish practice BIM governance and protocols